Privacy Policy

1. About HRSENSE

HRSENSE is a comprehensive Human Resource Enterprise Resource Planning (HR ERP) solution designed to streamline organizational workflows, including attendance, payroll, leave management, and employee engagement. This policy applies to all users of the HRSENSE platform, including mobile and web applications.

2. Information We Collect

We collect information to provide better services to all our users. This includes:

Personal Identification: Name, employee ID, email address, and contact numbers.
Professional Data: Designation, department, reporting manager, and employment history.
Financial Information: Bank details for payroll processing and tax-related documentation.
Usage Data: Log data, device information, and interaction patterns within the ERP.

3. Location Permission

HRSENSE requests access to your location data for specific HR functions:

Geofencing: To verify attendance and "Punch In/Out" actions within authorized office perimeters.
Field Tracking: For employees on official field duties to provide real-time updates and mileage calculations.

Note: Location tracking only occurs during active business hours as defined by your organization's policy.

4. Microphone Permission

Access to the microphone is requested strictly for:

Voice Commands: Navigation within the app via accessibility features.
Communication: Recording audio notes within the performance appraisal or internal support modules.

We do not record audio in the background or outside of explicit user-initiated actions.

5. Login Session

To ensure security and seamless user experience, we maintain active login sessions using secure tokens. Your session may be automatically terminated after periods of inactivity to prevent unauthorized access to sensitive HR data.

6. How We Use Your Information

The information we collect is used for:

Processing payroll and employee benefits.
Facilitating internal communication and organizational hierarchy management.
Ensuring legal compliance with local labor laws and tax regulations.
Improving platform performance and security protocols.

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7. Data Storage & Security

We implement industry-standard encryption (AES-256) for data at rest and TLS 1.3 for data in transit. Our servers are hosted in SOC 2 Type II compliant data centers with multi-factor authentication (MFA) required for all administrative access.

8. Data Sharing

HRSENSE does not sell your personal data. We only share information with:

Your Employer: As the primary data controller.
Service Providers: For payroll processing, tax filing, or insurance benefits.
Legal Authorities: When required by law or to protect our legal rights.

9. Third-Party Services

Our ERP may integrate with third-party tools (e.g., Google Calendar, Slack). Your use of these integrations is governed by their respective privacy policies.

10. User Responsibilities

Users are responsible for maintaining the confidentiality of their login credentials. Any suspicious activity should be reported immediately to your organization's IT department or our support team.

11. Your Rights

Depending on your jurisdiction, you may have rights to:

Access your personal data.
Correct inaccurate information.
Request data portability.
Withdraw consent for optional data collection (e.g., location permissions).

12. Data Retention

We retain data as long as necessary for the purposes outlined in this policy or as required by labor laws and financial regulations (typically 7 years for financial records).